Managing External Event Submissions

Managing External Event Submissions

As a form teacher, you play a key role in reviewing your students’ external event submissions before they are added to their official records.

Accessing External Event Submissions from the Portal

  1. Click on your profile icon on the top navigation bar.
  2. Select Manage External Events.
  3. Identify the external event entry you want to manage.
  4. Click the Gear icon under the Actions column.
  5. Click View Details to review the full submission.
  6. Click Approve or Reject.


Managing External Event Submissions via Email

You may also receive an email titled “External Event Pending Approval”.

  1. Click on the student’s name in the email.
  2. You will be directed to a page showing the student’s submission.
  3. Click View Details to review the full submission.
  4. Click Approve or Reject.

Important Security Notice

Do not share the link from the email.

Anyone with access to this link will be able to manage the student’s submission without logging in. This link should be treated as confidential.

Approving or rejecting a submission will update the student’s official journal and may affect their records, reporting, and achievements.


    • Related Articles

    • Managing Student Attendance Submissions

      As the event creator, you are responsible for reviewing and approving or rejecting student attendance submissions. Accessing Attendance Submissions from the Portal Click Events on the navigation bar, then select Manage Events. Identify the event you ...

    • Creating & Managing Event Public Links

      Public links allow you to share selected events externally without requiring users to log in. Follow the steps below to create and manage public links. Creating a Public Link Click Events on the navigation bar. Select Manage Events. Identify the ...

    • Managing Your Event Registrations

      You can view and manage all the events you have registered for through the Manage My Registrations page. Accessing Your Event Registrations Click Events on the navigation bar. Select Manage My Registrations. Here, you will see a list of all your ...

    • Adding External Event Records to Your Journal

      You can add activities and programmes that took place outside the portal to your journal for record-keeping and reflection. Accessing Your Journal Click on your profile icon on the navigation bar. Select Profile Builder. Click Edit Profile. At the ...

    • Creating an Event

      Follow the steps below to create a new event on the portal. Step 1: Access the Event Creation Page Click Events on the navigation bar. Select Add Event. Step 2: Fill in the Event Details Upload an event banner, then enter the following information: ...